Council spending over £500
Transparency Code Metadata (Council Spending)
Why we publish this type of data/information
As part of our commitment to increase openness and transparency we publish details each month of our spending on goods and services.
Residents have the opportunity to examine and ask questions about our spending.
Our spend data is published monthly and details of spend from the 1st April 2017 are available.
Other related information
Payment of Invoices
We have signed up to the Prompt Payment Code to pay invoices within 10 working days of receipt (excluding disputed invoices).
Invoices are processed weekly and the preferred method of payment is by BACS. BACS payments take 3 working days to reach your account.
We are committed to prompt payment of our suppliers and were recognised by the Forum of Private Business in 2012 for our excellent performance in this area.
What information is included in this data?
The type of payments included are:
- individual invoices
- grant payments
- expense payments
- payments for goods and services
- grants to third party providers
- transactions with other public bodies
- credit notes
- grant in aid
- rent and policy-related lending
What information is not included in this data?
The types of payment not included are:
- transactions relating to income or the financing or underwriting of debt
- financing and investment expenditure
- payments made to Her Majesty's Revenue and Customs (HMRC) for value added tax, pay as you earn (PAYE) and National Insurance Contributions (NIC) or pensions
- salary payments to staff (details of senior officers salaries are published separately in the Council's annual accounts)
- compensation payments to individuals
This data is provided under the terms of the Open Government Licence.
How often do we publish this data?
Quarterly - we aim to publish this data on our website within a month following the end of the quarter to which the data relates.
For example, we will aim to publish our spend relating to the period April –June by 31 July.
What data systems do we use?
Data is extracted from the Council's Financial Management Information System provided by Civica UK.
What does each column mean?
The data contains fields for:
A. Organisation name - 'Pendle Borough Council.' Placing this on each row allows the data to be mixed with data from other councils.
B. Department/Service where expenditure incurred - this is the name of the council department responsible for spending the money.
C. Service Category Label - this is the CIPFA SeRCOP category used to identify the service responsible for spending the money. This standardises descriptions to enable comparisons between different authorities.
D. Purpose of spend - this is a description of the goods or services for which payment has been made.
E. Expenditure CIPFA Sub Group Label - this is the CIPFA code which represents the description of the Purpose of Spend.
F. Supplier (Beneficiary) name - this is the full name of the supplier as it appears on our records.
G. Local supplier (beneficiary) internal reference - this is a council generated reference number for each supplier.
H. Payment date - this is the payment date as it appears on our records.
I. Transaction Number - this is a unique, office generated reference number. Please quote this number if you contact us requesting more information about a particular payment.
J. Net amount - this is the amount of the payment in £s. Please note that VAT is not included unless it is not recoverable.
K. VCSE grant - this identifies if the spend is a voluntary, community and social enterprise (VCSE) grant.
L. Charity Number - this is the charity number which can be found on the charity commission register.
M. Card Transaction - this indicates if the transaction was completed using a Government Procurement Card (GPC). Please note this column will be blank unless the transaction was completed via a GPC payment.
N. Irrecoverable VAT - this is the value of VAT that is not recoverable.
Future plans for this data
To review all publication requirements that are currently optional or recommended in the Local Government Transparency Code in an effort to increase compliance subject to any system or operational constraints.
What data have we removed?
There are occasions where data has been replaced with:
- REDACTED PERSONAL DATA where the data would otherwise identify an individual in the context of their private life
- REDACTED COMMERCIAL CONFIDENTIALITY where a confidentiality agreement prohibits the council from naming a supplier
- REDACTED SECURITY where revealing the name of a supplier would aid a malicious attack on our information, systems or processes.
- There may be grounds where payments are excluded rather than redacted but this is considered to be
What formats is the data available in?
CSV (Comma-separated values format) which can be used with most spreadsheet style programmes.
Open Standards Level of this data
How to ask for more information
If you have any queries with the data provided, please contact the officer below.
Gemma-Louise Wells Gemma-Louise.Wells@pendle.gov.uk