Supplying the council

Procurement for the council

We spend millions of pounds each year on a wide range of goods and services. One of the ways in which we can achieve best value for the citizens of Pendle is to ensure that everything, from pencils to multi-million pound projects, is purchased effectively and efficiently.

We are continually looking for ways to improve our economy, efficiency and effectiveness and a key aspect of this is to improve the way we work, both corporately and in partnership with others to get the best deal in terms of both cost and quality.

We let a large amount of contracts in many different categories using a number of different suppliers and all are monitored throughout the contract period.

We define the period for contract management as from when a contract is awarded to when it ends. How we monitor each of these contracts over that time depends on a number of factors which include but are not limited to the following:

  • statutory requirements
  • total contract value
  • contract duration
  • risks
  • complexity
  • contractual relationship, for example, partnering
  • opportunity to improve

Where we believe that formal contract management is required the contract documents will detail our requirements and may include things like:

  • the number of contract review meetings over a period
  • provision of management information
  • change control procedures
  • escalation procedures
  • evidence of compliance with service level agreements and/or Key Performance Indicators
  • improvement targets

For contracts that have no formal contract management requirements, for example, purchase orders, we will manage these appropriately.

The following documents provide useful information about how we procure goods/services and details of key contacts. If you wish to receive a hard copy please contact our Accountancy Unit.

The Department for Business Innovation and Skills website provides a range of information which will help businesses gain an understanding about public procurement and how to bid for public sector contracts.

The Gov.uk website also provides information for businesses tendering for public sector contracts. In addition, we advertise qualifying opportunities on TED (Tenders Electronic Daily), an online version of the Supplement to the Official Journal of the European Union.